How Do I Validate My Document?

Before embarking on a procedure, policy, process, or any type of controls documentation, contact the process librarian so the intended object can be verified and cataloged in the process objects database.

validate process
Figure 1. Validate a Process Object

Document Type - Process Profile

The purpose of a process profile is to capture and document essential elements associated with a business process. A process is a series of actions, changes, or functions bringing about a result.

Elements included in a process profile are selected by the process team. Generally, the elements include, but are not limited to:

  • Version Control and Change History
  • Purpose And Scope
  • Associated Control Objectives
  • Critical Success Factors
  • Performance Indicators - Baseline Performance
  • Goals/Measures
  • Service Level Considerations
  • Related /Source Documents
  • Forms And Templates
  • Quality Records - Including SQM
  • Process Diagram
  • Process Deviations and Current State
  • Trigger And Exit Criteria
  • Acronyms/Definitions
  • Safety Issues
  • Risk Management Plan
  • Process Definition (Inputs and Outputs to Other Processes)
  • Status Codes-Metadata

Characteristics of Process

Highest level of abstraction and the lowest level of detail, the High-level set of steps that collectively accomplish a business function: Typically includes sub or component level processes and often used by more than one program or department

Consider whether the following statements are true.

The process flow diagram demonstrates the steps involved in creating any process object. If this is viewed online, the flow includes all process properties in the flow objects. For more information, see Appendix A.

stepsprocess

Figure 2. Should I write a process profile?

Where Do I Find the Process Profile Template?

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Process Lifecycle

Figure 3. What are the steps and controls in writing a process profile?

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